Practice Management 
ClinicSource, FusionWeb, and TheraPlatform
ClinicSource, FusionWeb, and TheraPlatform are specialized software tools tailored for therapists in private practice and offer a comprehensive suite of features that include an Electronic Health Record (EHR), practice management, and teletherapy.
When it comes to evaluating software options, two key factors to consider are pricing and features. In this article, we will delve into the pricing and features of each platform to empower you with the info needed to make an informed decision for your private therapy practice.
Pricing comparison:
For both solo practitioners and group practices, EHR and practice management functionalities like scheduling, appointment reminders, documentation, billing, and insurance claims submissions are essential for efficient operations.
For solo therapists, the pricing for each platform is as follows:
- ClinicSource: $74.95 a month for the first user
- FusionWeb: $89 a month for a single user plus taxes for a basic plan
- TheraPlatform: $39 per month
The monthly rates for a single user are almost double with ClinicSource and FusionWeb compared to TheraPlatform.
When it comes to group practices, TheraPlatform is the most cost-effective solution over ClinicSource.
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Group practice pricing structure
- Five (the minimum) full-time clinicians in a group practice using ClinicSource would pay $230.75/month
- Five full-time clinicians in a group practice using TheraPlatform would pay $225/month under the Pro plan.
In addition to the monthly user subscriptions, another consideration when looking at costs are scalability and the ability for the software to grow with your practice. The table below helps articulate this concept further. FusionWebClinic mandates at least 5 users for its group plan. With TheraPlatform, you have more flexibility for the number of therapists you can add to your plan.
Group practice costs
Cost comparison | ClinicSource | TheraPlatform | Savings using TheraPlatform |
---|---|---|---|
Monthly costs (5 FT clinicians) | $230.75 | $225 | $5.75/month |
Annual costs (5 FT clinicians) | $2,769 | $2,700 | $69/annually |
ClinicSource vs FusionWeb vs TheraPlatform scheduling features
Scheduling:
- ClinicSource, FusionWeb, and TheraPlatform all offer scheduling features.
- Only TheraPlatform and ClinicSource provide an online website booking widget, with TheraPlatform offering it at a more affordable price.
Scheduling | ClinicSource | FusionWeb | TheraPlatform |
---|---|---|---|
Unlimited clients | ✅ | ❌ | ✅ |
Appointment email reminders | ✅ | ✅ | ✅ |
Appointment text reminders | ✅ | ✅ | ✅ |
Client portal | ✅ | ✅ | ✅ |
Booking widget for your website | ❌ | ❌ | ✅ |
Google calendar sync | ✅ | ✅ | ✅ |
Secure client messaging | ✅ | ✅ | ✅ |
Free scheduler users | ❌ | ✅ | ✅ |
ClinicSource vs FusionWeb vs TheraPlatform documentation
Documentation:
TheraPlatform surpasses the other two platforms in terms of automation and customization for documentation, including the option to add the Wiley Treatment Plan from the Pro Plus plan.
TheraPlatform documentation
- Library of templates
- Ability to build templates from scratch
- Note template customization
- Custom documentation available in all plans
- Wiley Treatment Planner available under the ProPlus plan for $15 per provider
- Co-sign capability
- Ability to share documentation with clients and request e-signatures
- Ability to e-fax documents and notes and receive e-faxes
ClinicSource documentation
- Custom documentation available
- Wiley Treatment Planner available
FusionWeb documentation
- Templates with customization (Templates)
- Co-sign
- No ability to efax any documents or notes
- Wiley Treatment Planner as an add-on for $25 per provider
For niche practice therapists or for clinicians who need to document in specific ways, creating custom templates for higher prices is a deal breaker. Additionally, when health insurance documentation requirements change, the ability to have flexible documentation is a definite advantage.
Documentation features | ClinicSource | FusionWeb | TheraPlatform |
---|---|---|---|
Customization | ✅ | ✅ (Themes) | ✅ |
Therapy notes | ✅ | ✅ | ✅ |
Assessments and treatment plans | ✅ | ✅ | ✅ |
Template library | ✅ | ✅ | ✅ |
Ability to customize notes | ✅ | ✅ | ✅ |
Template builder | ✅ | ✅ | ✅ |
Note duplication | ✅ | ❌ | ✅ |
Goals/progress tracking | ❌ | ✅ | ✅ |
Paperless intakes & consents | ✅ | ✅ | ✅ |
Intake and consent builder | ❌ | ✅ | ✅ |
Homework sharing | ❌ | ❌ | ✅ |
Efax | Add on | ❌ | Add-on in ProPlus Plan |
Wiley Treatment planner | Tier 3 plan | $25/per therapist | Available in ProPlus plan for $15 |
ClinicSource vs FusionWeb vs TheraPlatform billing features
TheraPlatform stands out with better customization and automation for billing when compared to ClinicSource and FusionWeb.
TheraPlatform is the sole platform that offers both auto and manual claim submission.
Billing | ClinicSource | FusionWeb | TheraPlatform |
---|---|---|---|
Clients can pay online | ✅ | ✅ | ✅ |
Credit card processing | ✅ | ✅ | ✅ |
Auto pay (client’s card can be charged automatically) | ✅ | ✅ | ✅ |
Invoicing | ✅ | ✅ | ✅ |
Superbills | ✅ | ✅ | ✅ |
Invoice & superbill batching | Add on | ✅ | ✅ |
Electronic claim filing | Add on | ✅ | ✅ |
Claim batching | ✅ | ✅ | ✅ |
Automated claims | ❌ | ❌ | ✅ |
ERA | ✅ | ✅ | ✅ |
EOBs | ✅ | ✅ | ✅ |
Coverage report and insurance verification | ✅ | ✅ | ✅ |
Billing reports | Add on | ✅ | ✅ |
Free biller accounts | ❌ | ❌ | ✅ |
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While features are comparable, you’ll note that TheraPlatform offers a full suite of features while ClinicSource provides similar features as add-ons that could drive up costs. FusionWeb also includes these features but they’re part of a tiered program that could jump as high as $159 a month plus taxes.
ClinicSource vs FusionWeb vs TheraPlatform telehealth features
TheraPlatform excels with robust and dynamic telehealth features, encompassing built-in teaching aids, group telehealth sessions, interactive screen sharing, and more.
TheraPlatform’s telehealth features include:
- Built-in teaching aids
- Group telehealth sessions
- Screen sharing that is interactive for both clinicians and their clients
- Built-in whiteboard and Pro Plus plan built in-apps
- In-session video play
- Video recording session with ability to turn this feature on or off
Telehealth features | ClinicSource | FusionWeb | TheraPlatform |
Unlimited telehealth sessions | ✅ | ✅ | ✅ |
Group sessions | ❌ | ✅ | ✅ |
Interactive whiteboard | ✅ | ❌ | ✅ |
Your own resource library | ❌ | ❌ | ✅ |
Resource sharing with annotations | ❌ | ❌ | ✅ |
Built-in apps and activities/exercises | Add-on | ❌ | ✅ Pro Plus plan |
Screen sharing (with access control) | ✅ | ✅ | ✅ |
Secure chat | Add-on | ✅ | ✅ |
Custom waiting room | ✅ | ❌ | ✅ |
Virtual backgrounds | ✅ | ✅ | ✅ |
HIPAA session recording | Add-on | ❌ | ✅ |
Which EMR is right for you: ClinicSource vs FusionWeb vs TheraPlatform?
Ultimately, the choice between ClinicSource, FusionWeb, and TheraPlatform depends on your unique needs and preferences. TheraPlatform shines through for its customization, cost-effectiveness, and scalability, making it a favored option for therapists valuing these features. However, conducting thorough research, utilizing free trials and demos, and comparing the features will undoubtedly guide you in making the best decision for your practice.
As mentioned before, pricing is a factor when choosing the best EHR for your practice. As you’re choosing, keep in mind which features are included in the price. For example, many features come standard with TheraPlatform while you will need to pay extra for ClinicSource and FusionWeb.
Pro tip: Creating a must-have list of features can also help you decide if a platform is the right fit for your practice.
Why choose TheraPlatform as your EMR and practice management software?
TheraPlatform stands out from other platforms for its customization, cost effectiveness and scalability. It offers customizable forms and templates with ability to build any form and template from scratch. It includes more automation for billing and insurance. In addition, it offers a few add-ons such as built-in e-fax and Wiley treatment planners in its Pro Plus plan.
Why do therapists love TheraPlatform?
Therapists who’ve used other EHR systems say TheraPlatform is easy and intuitive.
Therapists who switched from ClinicSource to TheraPlatform frequently report that TheraPlatform is better for the value and billing.
Kendrah B., posted 2/8/2022 (Trustpilot)
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This article is only educational in nature and comparisons of each software is based on information provided by each company on their pricing pages. The features covered in this article are the key features.
More resources
- Therapy resources and worksheets
- Therapy private practice courses
- Ultimate teletherapy ebook
- The Ultimate Insurance Billing Guide for Therapists
- The Ultimate Guide to Starting a Private Therapy Practice