SimplePractice vs TherapyNotes vs TheraPlatform

SimplePractice, TherapyNotes, and TheraPlatform offer electronic health record (EHR), practice management, and telehealth software for solo and group therapy practices. While all three platforms support essential clinical and administrative workflows, they differ in pricing, features, customization, and automation capabilities.

This comparison examines their pricing, scheduling, documentation, billing, and telehealth features to help therapists determine which platform best meets their practice's needs and budget.

Summary

• TheraPlatform offers competitive pricing for solo and group therapy practices. Based on standard subscription rates, a 10-clinician practice could save approximately $3,924 annually compared with SimplePractice Plus or $1,308 compared with TherapyNotes Group by choosing TheraPlatform Pro. Actual savings may vary depending on custom pricing and optional add-ons.
• TheraPlatform offers more customizable features across documentation, billing, and scheduling, such as custom note templates, auto-claim submissions, and a built-in booking widget included at lower-tier plans.
• TheraPlatform stands out in telehealth with interactive tools like whiteboards, group sessions, secure chat, and HIPAA-compliant session recording, features not fully offered by the other two platforms.
• TheraPlatform may be a good fit for growing practices seeking customizable documentation, automated billing workflows, and interactive telehealth tools.

SimplePractice vs. TherapyNotes vs. TheraPlatform: Quick comparison

SimplePractice, TherapyNotes, and TheraPlatform offer EHR and practice management software for therapists, including scheduling, clinical documentation, insurance billing, and telehealth. However, pricing, customization, and available features differ.

Pricing reflects standard monthly starting rates, excluding promotional discounts, additional clinicians, transaction fees, and optional add-ons. Features may vary by subscription tier.

Which platform should you consider?

The best EHR depends on your practice's size, budget, and clinical needs. SimplePractice may appeal to therapists seeking integrated practice management and client communication tools, while TherapyNotes may be a good fit for mental health practices that prioritize structured documentation and support. TheraPlatform stands out for its affordable pricing, customizable documentation, interactive telehealth tools, and automated billing workflows, making it a strong option for solo and growing group practices.

Which EHR is best for your therapy practice?

Best for solo therapists prioritizing affordability

Solo therapists should compare more than monthly subscription prices. SimplePractice, TherapyNotes, and TheraPlatform offer different combinations of scheduling, documentation, billing, and telehealth features. TheraPlatform may be a cost-effective option for solo practitioners seeking customizable documentation and integrated practice management tools. Compare plan limitations, transaction fees, and optional add-ons to determine the total cost.

Best for group practices requiring customizable workflows

Group practices often need flexible documentation, centralized scheduling, supervisory tools, and billing workflows that accommodate multiple clinicians. TheraPlatform offers customizable templates, co-signing, goal tracking, and automated billing capabilities. Practices should also compare per-clinician pricing, administrative permissions, and available features as their teams grow.

Best for insurance-based practices

Therapists who accept insurance should prioritize EHR software that simplifies claims submission, eligibility verification, payment posting, and authorization tracking. TheraPlatform supports electronic claims, automated and manual claim submission, ERAs, and insurance billing workflows. Compare each platform's claim fees, billing automation, and insurance-related features to identify the best fit for your practice.

Best for interactive telehealth

Therapists who use interactive activities during virtual sessions may benefit from more than basic video conferencing. TheraPlatform offers group telehealth, an interactive whiteboard, screen sharing with computer audio, annotation tools, and therapy activities. These features may be especially valuable for speech, occupational, and mental health therapists who incorporate visual resources and collaborative exercises into sessions.

Streamline your practice with One EHR

• Scheduling
• Flexible notes
• Template library
• Billing & payments

• Insurance claims
• Client portal
• Telehealth
• E-fax

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SimplePractice vs TherapyNotes vs TheraPlatform pricing

When comparing EHR software, solo and group therapy practices should consider both monthly subscription costs and included features, such as scheduling, clinical documentation, insurance billing, telehealth, and staff management. Additional clinician fees, optional add-ons, and transaction costs can also affect the total price.

Starting monthly prices for solo therapists

• SimplePractice: $49 (Starter), $79 (Essential), or $99 (Plus)
• TherapyNotes: $69 (Solo)
• TheraPlatform: $39 (Basic), $69 (Pro), or $79 (Pro Plus)

For growing practices, the cost of adding clinicians can make a significant difference.

• SimplePractice requires its Plus plan ($99/month) to add clinicians, with additional clinician fees ranging from $69 to $74 per month, depending on practice size.
• TherapyNotes offers group pricing starting at $79 per month, plus $50 for each additional clinician.
• TheraPlatform allows additional clinicians on its Pro ($69/month) and Pro Plus ($79/month) plans, charging $39 and $49 per additional clinician, respectively.

SimplePractice vs TherapyNotes vs TheraPlatform group practice costs (2026)

The following comparison uses standard subscription rates for SimplePractice Plus, TherapyNotes Group, and TheraPlatform Pro.

* Calculation assumes a $99 base subscription plus $72 per additional clinician. Custom pricing may apply.

Potential savings with TheraPlatform

A two-clinician practice could save approximately $780 annually compared with SimplePractice or $252 compared with TherapyNotes by choosing TheraPlatform Pro.

For a 10-clinician practice, potential annual savings could reach $3,924 compared with SimplePractice or $1,308 compared with TherapyNotes, based on published subscription rates.

While subscription costs are important, practices should also compare documentation flexibility, insurance billing automation, telehealth capabilities, and features included in each plan to determine the best overall value.

Looking for an affordable EHR for your practice? Try TheraPlatform free for 30 days—no credit card required.

SimplePractice vs TherapyNotes vs TheraPlatform scheduling features

SimplePractice, TherapyNotes, and TheraPlatform all offer scheduling tools, including appointment reminders, client portals, and online appointment requests. However, website booking options and subscription requirements differ.

• SimplePractice offers an embeddable appointment request widget with its Plus plan, starting at $99 per month for solo therapists.
• TherapyNotes allows clients to request, reschedule, and cancel appointments through its customizable TherapyPortal, which practices can link from their websites.
• TheraPlatform includes a website booking widget with its Pro ($69/month) and Pro Plus ($79/month) plans.

All three platforms also offer secure client messaging. SimplePractice includes secure messaging in its Essential and Plus plans, TherapyNotes provides messaging through its client portal, and TheraPlatform supports secure messaging and chat.

For practices comparing scheduling features, important considerations include online booking, recurring appointments, calendar synchronization, client communication, and the cost of adding clinicians or administrative staff.

SimplePractice vs TherapyNotes vs TheraPlatform scheduling features comparison

Ready to simplify scheduling? Try TheraPlatform free for 30 days—no credit card needed!

SimplePractice vs TherapyNotes vs TheraPlatform documentation

SimplePractice, TherapyNotes, and TheraPlatform all offer clinical documentation tools, including progress notes, assessments, and treatment plans. However, they differ in template customization, treatment-planning capabilities, AI-assisted documentation, and pricing.

TheraPlatform documentation

• Customizable therapy notes, assessments, and treatment plans.
• Template library with the ability to build documentation templates from scratch.
• Documentation customization available across all subscription plans.
• Integrated goal and progress tracking, outcome measures, note duplication, and co-signatures.
• Wiley Treatment Planner available as a $15/month add-on per clinician.
• Optional AI Documentation add-on ($30/month per clinician), supporting text-to-text note generation, dictation, and telehealth session transcripts.
• AI Pre-Session Summaries that bring relevant client information together before appointments as part of the AI Documentation add-on.

SimplePractice documentation

• Clinical documentation templates for progress notes, assessments, and treatment plans.
• Customizable templates and template-building capabilities, depending on subscription tier.
• Wiley Treatment Planners included with Essential and Plus plans at no additional cost.
• Integrated treatment progress tracking for clients using Wiley Treatment Planners.
• AI Note Taker ($35/month at standard pricing) for generating notes from session recordings.
• Care Aide AI suite (starting at $59/month at standard pricing for the account owner) includes Note Taker, treatment-planning assistance, client summaries, and other AI tools.

TherapyNotes documentation

• Structured clinical templates, including SOAP, DAP, BIRP, and other progress note formats.
• Custom progress note templates that allow clinicians to modify sections, fields, and layouts.
• Built-in treatment plans with goals, objectives, and interventions.
• TherapyFuel AI add-on ($40/month per clinician) for generating progress notes from session summaries, dictation, or transcripts.
• AI-assisted treatment planning, customizable clinical writing preferences, and pre-session summaries through TherapyFuel.
• No integrated Wiley Treatment Planner offering identified.

Which documentation features matter most?

Therapists who prefer highly customized documentation may benefit from TheraPlatform's template builder, which is available across subscription plans. SimplePractice offers customizable templates and includes Wiley Treatment Planners in its Essential and Plus plans, while TherapyNotes provides structured documentation workflows with customizable progress notes.

All three platforms also offer AI-assisted documentation, although their capabilities and pricing differ. When comparing options, therapists should consider the types of notes they create, how much customization they need, whether AI tools support their preferred workflows, and the total subscription cost.

Regardless of the platform, clinicians should review AI-generated documentation for accuracy, completeness, and clinical appropriateness before finalizing it.

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SimplePractice vs TherapyNotes vs TheraPlatform documentation features comparison

SimplePractice, TherapyNotes, and TheraPlatform offer clinical documentation tools, including progress notes, assessments, treatment plans, and customizable templates. However, they differ in the level of customization, goal and progress tracking, AI-assisted documentation, and additional features available at each pricing tier. The following comparison highlights key documentation features to help therapists determine which platform best supports their clinical workflows and documentation needs.

Features and pricing are based on publicly available vendor information reviewed in November 2026. Some capabilities require higher subscription tiers or paid add-ons. Pricing reflects standard monthly rates, excluding promotional discounts.

Think TheraPlatform might be the right fit? Try it free for 30 days—no credit card required and no strings attached.

SimplePractice vs TherapyNotes vs TheraPlatform: Billing features compared (2026)

SimplePractice, TherapyNotes, and TheraPlatform offer integrated billing and insurance management tools, including electronic claim submission, payment processing, superbills, and billing reports. However, they differ in their automation capabilities, billing workflows, and transaction fees.

• SimplePractice supports electronic claim submission, claim batching, automated invoices and superbills, AutoPay, and insurance payment tracking. Its Insurance Essentials offering includes claim rules and billing reports, while Insurance Navigator adds features such as automated benefits verification and AI-assisted claim guidance. Electronic claim submission is available across subscription tiers, with fees starting at $0.39 per claim under Insurance Essentials.
• TherapyNotes offers electronic claim submission, claim batching, automatic credit card payments, insurance eligibility verification, ERA processing, and billing reports. It also supports batch patient statements and links billing tasks to completed clinical documentation. Electronic claims require staff review and submission.
• TheraPlatform supports manual and automated claim submission, claim batching, automated invoices and superbills, AutoPay, eligibility verification, authorization tracking, and ERA payment posting. Practices can customize billing rules and manage documentation, claims, and payments within one platform. Electronic claims cost $0.25 per submission, with volume discounts available.

When comparing billing software, therapists should consider not only subscription costs but also per-claim fees, payment processing costs, automation options, and the administrative time required to manage insurance claims and client payments.

Updated billing features comparison table (2026)

*Automated claim submission refers to the ability to submit insurance claims electronically without manually initiating each submission or batch. SimplePractice and TherapyNotes support electronic claim filing and batch submission, while TheraPlatform offers both manual and automated claim submission options.

Looking to spend less time on insurance billing? TheraPlatform brings automated claims, invoicing, payment processing, and insurance verification together in one EHR. Try TheraPlatform free for 30 days—no credit card required!

SimplePractice vs TherapyNotes vs TheraPlatform telehealth features

All three platforms offer HIPAA-compliant telehealth for solo and group therapy practices. However, TheraPlatform stands out for its interactive telehealth tools, including resource sharing with annotations, built-in therapy activities, and collaborative screen sharing.

While SimplePractice and TherapyNotes provide essential video conferencing capabilities, TheraPlatform offers additional tools that can help speech, occupational, physical, and mental health therapists deliver engaging virtual sessions without relying on multiple applications.

TheraPlatform’s telehealth features include:

• Interactive whiteboard and annotations: Engage clients using drawing tools, markups, and interactive activities.
• Screen sharing with audio: Share your screen and computer audio to incorporate videos, educational materials, and other multimedia resources into sessions.
• Collaborative screen sharing: Allow clients to interact with shared content through supported access controls and annotation tools.
• Built-in therapy resources: Access a personal resource library and more than 30 interactive apps and games with the Pro Plus plan.
• Group telehealth sessions: Conduct virtual sessions with multiple participants.
• Secure chat and waiting room: Communicate with clients and manage session access.
• Optional HIPAA-compliant session recording: Record audio or video sessions when appropriate, subject to applicable fees and consent requirements.

Telehealth feature comparison

Feature availability may vary by subscription, device, and browser. TherapyNotes Premium Telehealth currently costs an additional $15 per clinician per month. TheraPlatform's recording features have usage-based fees.

Why TheraPlatform may provide greater value for telehealth: TheraPlatform combines video conferencing with interactive therapy resources, shared-screen audio, annotations, and collaborative activities. These features may be particularly useful for therapists who incorporate visual aids, videos, exercises, and interactive learning into virtual sessions

Ready to elevate your telehealth sessions? Try TheraPlatform free for 30 days—no credit card required!

Streamline your practice with One EHR

• Scheduling
• Flexible notes
• Template library
• Billing & payments

• Insurance claims
• Client portal
• Telehealth
• E-fax

Learn More

Why therapists love TheraPlatform as their therapy EHR

Therapists consistently choose TheraPlatform as their therapy EHR due to its comprehensive features, user-friendly interface, and exceptional customer support. As one licensed psychologist shared on Capterra, "Great! Works very well on my end, and clients report ease of use and quick connection as positive qualities" Capterra.

Another mental health professional highlighted the platform's efficiency, stating, "I believe this has been one of my best business decisions, as the platform provides for appointment scheduling with reminders, virtual appointments, EHR, creating and sending invoices, and billing both clients and insurance companies, including Medicare" Capterra.

Therapists also appreciate TheraPlatform's commitment to continuous improvement. One reviewer noted, "I know I have asked about certain features, and within a few weeks, it has been implemented. It seems like they are always working on the software to make it better at an affordable price" Capterra.

These testimonials underscore why TheraPlatform continues to be a trusted choice for therapists seeking a reliable and engaging therapy EHR.

“TheraPlatform for my business has been a game changer.”

Danny Zander, Founder of SISU Vision Rehabilitation

Where TheraPlatform may provide value for therapy practices

TheraPlatform may be a good fit for solo and group practices that prioritize customizable documentation, interactive telehealth, and streamlined insurance billing.

• Customizable documentation: Therapists can modify existing templates or build their own evaluations, progress notes, and treatment plans. Optional AI-assisted documentation tools can also help reduce time spent completing notes.
• Interactive telehealth: Built-in whiteboards, screen sharing with audio, annotations, group sessions, and interactive activities can support mental health therapists, SLPs, OTs, and PTs who incorporate visual or hands-on activities into remote sessions.
• Integrated billing workflows: Electronic claims, automated claim submission options, eligibility verification, authorization tracking, and payment processing help practices manage billing alongside scheduling and clinical documentation.

For practices that need flexibility across clinical and administrative workflows, TheraPlatform offers an all-in-one alternative worth evaluating alongside SimplePractice and TherapyNotes.

TheraPlatform is an all-in-one EHR, practice management, and teletherapy software built for therapists to help them save time on admin tasks. It offers a 30-day risk-free trial with no credit card required and supports mental and behavioral health, SLPs, OTs, and PTs in group and solo practices.

This article is only educational in nature and comparisons of each software are based on information provided by each company on their pricing pages. The features covered in this article are the key features.

This article was created on 05/20/22 and updated in November 2026.