Best EHR for a mental health solo practice
The best EHR for a mental health solo practice that helps therapists streamline admin tasks and manage more in less time.
The best EHR for mental health solo practices
All-in-one EHR for a mental health solo practice: practice management, scheduling, therapy notes, forms, billing, insurance, telehealth, a client portal and more.
Save time on mental health solo practice admin tasks with features like batching, automation, note duplication, transcription, telehealth and integrated, two-way efax with TheraPlatform’s EHR. See for yourself with a 30-day free trial.
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Increase efficiency
Streamline and automate administrative tasks, therapy notes, intake and billing. Never miss a task with our To Dos feature.
Maximize revenue
Speed up payments with online credit card processing, payment batching or auto-card charging, and ERA payment posting.
Provide better client care
Manage and communicate with your clients from a single, secure location from intake to discharge.
Effortless scheduling
Scheduling is easy with the best EHR for solo mental health practices. TheraPlatform’s customizable calendaring allows you to set your availability and empower clients to self-schedule with your own online booking widget. Sync appointments with Google calendar and navigate your schedule with color-coded views.
Reduce no-shows and cancellations with automated reminders and quickly add clients to your waitlist with TheraPlatform’s EHR for mental health solo practices.
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Document your way with an EHR built for mental health solo practices
Simplify note taking with a built-in library of customizable templates created specifically for mental health solo practices. Use the templates as-is, customize them, or build your own from scratch.
Quickly request signatures from your clients and fax notes directly from the best EHR for mental health solo practices. Copy notes from previous sessions and edit them to reflect current client interactions. Easily transcribe audio and video for more meaningful and accurate documentation. Wiley Treatment Planners is available as an add-on.
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Flexible and robust billing with an EHR for mental health solo practices
Our integrated EHR for mental health solo practices is flexible and powerful. From invoices to superbills, batching and automating all or some billing aspects will save you time on administrative tasks.
Speed up payments with an auto card charge option or automated payment reminders. Reduce no-shows and lost revenue by requesting payments from clients at the time of booking.
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Insurance claims made easy for mental health solo practices
Get paid faster with our auto claim validation feature that catches missing data and mistakes in real time.
Save time with claim batching, automation and tracking and EOB and ERA payment posting and reporting.
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Enhance your mental health solo practice with engaging telehealth
Add telehealth services to your mental health solo practice to fill gaps in your schedule and reduce no-shows when clients cannot get to your office.
Make your telehealth sessions fun and engaging with built-in tools such as a whiteboard, apps, screen sharing, videos and more all from the best EHR for a mental health solo practice. Bookmark all activities and have everything at your fingertips well ahead of meeting time.
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Improve the client experience with the best EHR for a mental health solo practice
Optimize each client touchpoint through your own easy-to-use client portal, where clients can complete paperwork like intake and consent forms, submit insurance card and driver's licenses, receive invoices and superbills, pay for your service and view assigned homework.
When clients submit paperwork electronically, it means more convenience for them and less paperwork for you.
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Measure your mental health solo practice’s success with detailed reports
Track, analyze and optimize the health of your business with reporting features that provide a holistic picture on appointments, revenue, services, payers and clients and more.
Understand your telehealth activities with session reporting that shows you exactly when you and clients entered and left video calls. Print and export all reports as needed.
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Save time with automatically scored outcome measures
Save hours on scoring mental health outcome measures by hand and let TheraPlatform score them automatically. Simply pick mental health assessments (e.g., PHQ-9, etc.) from our library, send them to your clients via portal and we do the rest.
Schedule outcome measures according to your needs to keep track of your clients’ progress and review beautiful graphical reports that show scores, rates of severity and progress from session to session.
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FAQ About Best EHR for a Mental Health Solo Practice
What makes TheraPlatform the best EHR for a mental health solo practice?
TheraPlatform is an all-in-one EHR solution that blends practice management, scheduling, documentation, billing, insurance claims, telehealth, and a client portal into one seamless platform—perfectly tailored to the needs of solo mental health practitioners.It’s especially valuable for solo providers because it includes automation tools that eliminate repetitive tasks, such as appointment reminders, note duplication, superbill creation, and claims processing. These features help you work faster, reduce admin burden, and focus more on client care—without needing additional staff.
What documentation features are available, and can I customize them?
Yes—TheraPlatform offers fully customizable templates for intake forms, progress notes, treatment plans, SOAP notes, and more. You can duplicate notes, set required fields, collect e-signatures, and use built-in audio and video transcription for accurate recordkeeping.To save time, solo providers can take advantage of AI-assisted note-taking, which helps generate structured clinical notes quickly and accurately. You can also send clients automated outcome measures (like PHQ‑9, GAD‑7, etc.), which are scored and tracked over time to monitor treatment progress.For added support, TheraPlatform offers an optional integration with Wiley Treatment Planners, giving you access to over 1,000 prewritten, evidence-based statements for goals, objectives, interventions, and homework—ideal for building consistent, high-quality treatment plans in less time.
How do the scheduling tools and client portal support solo practitioners?
TheraPlatform offers powerful scheduling tools and a fully integrated client portal—designed to save time and improve the client experience.You can set your availability, manage appointments, enable self-scheduling through a customizable booking widget, and reduce no-shows with automated email and text reminders. Clients can book, cancel, or reschedule appointments directly through the secure portal.The client portal also gives clients 24/7 access to secure messaging, intake forms, e-signatures, file sharing, invoices, superbills, online payments, and homework assignments. It’s fully HIPAA-compliant and branded with your practice name and logo, offering a seamless and professional experience for your clients.
Can I provide telehealth sessions through TheraPlatform?
Yes. TheraPlatform includes secure, HIPAA-compliant teletherapy with features like screen sharing, whiteboard tools, session notes, therapy apps, and in-session chat. It’s built specifically for therapists and requires no extra setup or third-party software.
Does TheraPlatform support billing and insurance claims?
Yes. TheraPlatform allows you to generate superbills, submit insurance claims electronically, receive ERAs, and batch invoices. These processes can be automated to reduce errors and save time. The platform is integrated with a clearinghouse supporting over 2,000 payers and offers Stripe integration for credit card processing, along with automated copay reminders.
Can I track authorizations and verify insurance coverage?
Yes. TheraPlatform lets you add and monitor authorizations, including expiration dates and session limits, directly on your calendar. The system sends alerts for expiring authorizations. You can also verify insurance coverage manually or automate eligibility checks to confirm patient benefits and minimize billing delays.
How much does TheraPlatform’s practice management and EHR software cost?
Plans start at $39 per month for solo providers with no setup fees or contracts. Optional add-ons like billing and AI tools are available. Discounts are offered for group practices, making it scalable and affordable for providers of all sizes.
Customer Spotlight: Smart Therapy PC
"It is not just the platform, it is the team behind TheraPlatform, always willing to help and receptive to feedback to bring updates requests to live.”
Orly, Founder of Smart Therapy PC
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